Company Secretarial Officer

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Job Description

Reports to Associate Director

The purpose of this position is to provide corporate services clients in the Jersey office with company secretarial services together with providing support and guidance to other client teams.

Key responsibilities:

  • Co-ordinating all company secretarial matters, including convening Board meetings, production of Board packs, attendance and preparation of minutes for Board meetings for corporate services clients
  • Assisting in the development of the corporate services function including new business opportunities and ongoing review of processes
  • Assist with incorporation of companies, annual and other ad hoc filings
  • Maintenance of registers for corporate services entities and all records detailing all contractual relationships
  • Working closely with the compliance function to ensure the compliance monitoring is adhered to and all regulatory filings are made in a timely manner
  • Assisting with staff queries on general company secretarial matters
  • Acting as a super user for company secretarial systems (Board IQ and Blueprint) including new user set up and dealing with staff queries
  • Developing and maintaining company secretarial proformas and templates
  • Provide assistance in ad-hoc projects as required

Skills, knowledge, expertise:

  • The candidate should be able to work autonomously and independently
  • Company secretarial subject matter expert
  • Excellent inter-personal and organisational skills are essential
  • Experienced, confident and discreet
  • Computer literacy is essential
  • Professional qualified – preferably ICSA IFA level 5
Salary: NA

Job Summary

Ref ID: 2985