Senior Administrator – Real Estate

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Job Description

Senior Administrator – Real Estate

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund

structures under the direction of a Client Relationship Manager.

Key responsibilities:

● Administer a complex range of funds, management companies and

associated fund structures and liaise with clients and intermediaries as


● Co-ordinate all company secretarial matters, including attendance and

preparation of minutes for board and shareholder meetings

● Process and co-ordinate routine and complex fund operations

● Ensure accurate investor records are maintained and process all investor

changes / transfers thereon

● Prepare manual and electronic payment instructions to settle fund expenses

and to ensure the maintenance of the electronic payments library

● Ensure staff are trained on electronic banking systems and co-ordinate the

opening of new bank accounts

● Ensure regulatory and statutory filings are made in a timely manner

● Manage the accounts distribution and filing process

● Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

● The candidate will be expected to be part-qualified with a relevant

professional qualification

● Strong financial services experience

● Computer literacy skills are essential

● Very good interpersonal skills are required to develop close working

relationships with colleagues, clients and business contacts


Salary, Pension and Holiday

– Annual Salary – For a 37.5 hour week; paid monthly in arrears. 260 working

days per annum.

– Occupational Pension Plan – A non-contributory money purchase scheme

providing 10% of annual salary employer contribution from the age of 25 or

10.5% from 45 from the end of your probation. Subject to 2 year vesting


– Holidays -25 – 27 days per annum.

– Healthcare, Insurances and other benefits

– Private Health Care, provided by AXA PPP – Provides cover for a wide range

of medical

– Long Term Income Protection – Offers a replacement income should you be

absent from work due to long-term illness or injury for a continuous period

exceeding 26 weeks.

– Life Assurance – This benefit provides a sum equal to four times your annual

salary paid to your nominated person(s).

– Critical Illness – Based on set criteria, a sum equal to three times your basic

annual salary may be paid on the diagnosis of a critical illness.

– Annual Travel Insurance – Worldwide cover for you and, if applicable, your

spouse / live-in partner, and any children in full time education up to the age of

18 years.

– Eye Care – Reimbursement of a basic eye test and the cost of glasses (every

24 months).

– Discretionary Bonus

– Employee Bonus – Subject to eligibility and satisfactory performance criteria,

you may receive a discretionary bonus paid in July each year. This estimated

figure is based on 10% of annual salary in this instance and is subject to tax

and social security.

Training and Development

– Professional memberships – Provision of two relevant subscriptions per


Salary: NA

Job Summary

Ref ID: 3719